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Administration Manager for JLL Macau

What this job involves:

• Assist to manage and maintain a good workplace and office environment, including arranging planned/ preventive office repair & maintenance works
• Manage and monitor the cleaning and recycling services
• Coordinate with landlord/ building management team in tenancy related matters
• Assist to conduct space planning and to maintain office layout, seating plan and other relevant drawings up-to-date
• Perform key management
• Ensure established escalation procedures and incident reporting procedures are followed
• Assist to handle and arrange ad-hoc works or reactive repairs
• Work with different stakeholders in office renovation projects, refurbishment and / or churn works
• Assist to manage and monitor office critical equipment and system
• Assist to manage interior landscaping/ greens service
• Attend e-calls when required

Vendor Management
• Assist to evaluate the contractors’ services performance and conduct price negotiation before service engagement
• Ensure planned and scheduled services are being delivered to agree SLAs.
• Ensure corporate vendor management and procurement policies, guidelines and protocols are followed

Financial
• Process purchase requisitions / orders and invoice payments
• Assist in annual planning such as operation and capital budget plans
• Monitor and manage services and projects to the budget plans and deliver effective reporting against plan
Others
• Established and maintain good relationships with service providers and internal users
• Assist the Manager in preparing operations and other reports including financials & analysis
• Perform other ad-hoc duties as assigned