Provides secretarial / administrative support to employees or groups in the organization. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements and / or track expenses. Uses standard and/or advanced business software applications (e.g. Microsoft Office, SAP, documentation control, analytical software) to prepare correspondence, presentations, agenda, minutes, etc.

Acts as key user for area specific tools. Prepares technical reports, document or indicators based on specialized documents. Updates planning and communications in support of decisions made.

Main Responsibilities:

• Receive, classify, consolidate and/or summarize documents and information using the tools and systems required for these purposes
• Maintain records of documents processed as required
• Compile various regular reports in accordance with standard operating procedures.
• Route or answer routine correspondence not requiring supervisor attention
• Conduct simple tasks of low complexity and with close supervision
• Maintain an open communication with colleagues, identifying and reporting any production, HSE, quality or other issues to management according to the required processes
• Ensure facility activities are carried out in compliance with all GMP, legal and HSE regulations and applicable standards in the country of operation, complying with and enforcing all Hovione processes and good practice
• Carry out assigned tasks and duties in a safe manner, in accordance with instructions, and to comply with environmental, health & safety rules/procedures, regulations and codes of practice.

Profile:

• Computer literate (Microsoft Office tools)
• Experience of working in an administrative environment (preferred)
• Competent (written and verbal) English
• Knowledge, Experience, and Skills to conduct tasks in accordance with the rules and procedures set down

We offer:

• Global career development
• Integration into a dynamic technical team of an International Company
• Attractive remuneration, fringe benefits include bonus, canteen, transportation and medical scheme.

If you wish to apply, please send email to: hmrecruit@hovione.com