Position: Receptionist & Office Administrator
Location: Macau (Alameda Dr. Carlos D’Assumpção, Edifício Dynasty Plaza)
Working Hours: Monday to Friday, 9:30 – 19:00 (with a 1.5-hour lunch break between 13:00 – 14:30). This role also requires working on Saturday mornings on a rotational basis (approximately one Saturday every two months).

Key Responsibilities:

Client & Visitor Relations:

• Professionally greet and attend to all visitors, including high-profile clients and officials attending meetings and deed signings.
• Manage the reception area, ensuring a tidy and welcoming environment.

Telephone & Communication Management:

• Answer all incoming calls promptly, courteously, and clearly.
• Accurately ascertain the caller’s identity, the matter they wish to discuss, and the appropriate lawyer or department to direct them to.
• Place outgoing calls as requested and maintain a detailed log of all calls.

Document & File Management:

• Receive, sort, and distribute all incoming mail and courier deliveries.
• Prepare and dispatch outgoing mail and packages.
• Create new client and matter files, both physically (setting up paper files) and digitally (entering data into the firm’s system).

Administrative Support:

• Perform simple office purchases and liaise with vendors for stationery, supplies, and utilities.
• Provide general administrative support to lawyers and staff as needed.

Ideal Candidate Profile:

• Courtesy, discretion, and a polished telephone manner.
• Excellent spoken Cantonese and English; Knowledge of Mandarin; Portuguese is a strong advantage.
• Attention to detail, organizational skills, and the ability to multitask in a professional environment.
• Proficient in basic computer applications (MS Office, email).
• Prior experience in a receptionist, front desk, or administrative role, preferably within a professional services environment (law firm, corporate office, etc.), is highly valued.
• Reliable, proactive, patient, and possesses a strong sense of responsibility.

We Offer:

• A stable, full-time position in a professional and respected work environment.
• The opportunity to be an integral part of a dedicated legal team.
• A competitive salary and benefits package commensurate with the position and experience.

To Apply:
Please send your resume in English to info@mantonio.net with the subject line Receptionist & Office Administrator.

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted for an interview.