Job Description:
The Secretary will be responsible for providing administrative support to the MHA, ensuring efficient operation and communication within the organization. This role will involve coordinating meetings, managing documentation, and assisting with event preparations.

Key Responsibilities:
1. Administrative Support
Manage correspondence, including emails and official letters, and ensure timely communication with board members and external stakeholders.
2. Meeting Coordination:
Schedule and organize meetings, prepare agendas, record meeting minutes, and ensure actionable items are followed up and documented.
3. Event Preparation:
Assist in organizing events such as MITE and MIF, including managing invitations, registrations, and logistics, while ensuring all materials and documentation are prepared in advance.
4. Documentation Management:
Maintain organized files and records, including attendance lists, reports, and official documents, ensuring compliance with MHA’s policies and procedures.
5. Communication:
Act as the point of contact for inquiries related to events and activities, providing information and support to members and guests as needed.
6. Reporting and Data Management:
Compile reports and data to be presented at meetings, assist in preparing annual reports, and maintain up-to-date records of member participation and contributions.

Requirements:
1. Bachelor’s degree in Business Administration, Public Administration, or a related field preferred.
2. Minimum of 2 years of administrative experience, with knowledge of event coordination.
3. Excellent verbal and written communication skills in English and preferably Chinese, with the ability to draft formal correspondence.
4. Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
5. High level of attention to detail to ensure accuracy in documentation and communications.
6. Excel in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems; familiarity with social media or marketing tools is a plus.