Our client is a leading F&B company in Macau. They are seeking an Executive Assistant to provide high-level executive secretariat and statutory support.

Responsibilities:

• Executive support to the Chief Executive (CE): manage the CE's schedule, act as the primary contact, filter incoming communications, draft/proofread correspondence, coordinate with department heads, and process expense reimbursements.

• Executive and statutory secretariat support:

• Coordinate key internal meetings (AGM/EGM, directors' meetings, executive committee meetings, general management and monthly executive meetings)

• Prepare and distribute agendas/resolutions/documents securely and on time

• Attend meetings, take accurate minutes, document decisions and action items, and follow up on deliverables

• Support information governance (minute book, board resolutions, document retention/destruction)

• Government liaison & compliance support: handle filings, licenses, applications, and formal correspondence/complaints; coordinate with legal advisors and government bodies as required.

• Corporate governance & records management: maintain a centralised contract repository and ensure timely execution/storage of property/lease contracts.

• Company administration support (as needed): support website/social media, coordinate franchisee matters, help plan off-sites/all-hands events, support cross-functional projects, and handle ad hoc tasks assigned by management.

• Confidentiality & discretion: manage sensitive matters with professionalism at all times.

Requirements

• Bachelor's degree or above in Business Administration, Communications, or a related field.

• 5+ years' experience in executive support, legal/compliance, or government relations; at least 2 years supporting a board of directors and/or C-suite in a corporate governance environment.

• Experience in Macau government liaison is preferred.

• Fluency in English, Cantonese, and Mandarin is required.

• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Strong understanding of board-level protocol, minutes-taking, and stakeholder management.

• Known for being meticulous, discreet, and able to handle multiple priorities under pressure.

• Comfortable working in an office with regular meetings and occasional visits to government offices, outlets, and factories.

If you're organized, confident with board-level coordination, and experienced in sensitive governance and government liaison work, we'd love to hear from you.