Client Description
Our client is a premier APAC sustainable energy and utility solutions group specializing in district cooling and energy infrastructure across the region. To support their operational expansion in Macau, they are seeking an experienced Administrative Officer to join.

Key Responsibilities
• Establish and maintain a document-control system for plant technical documents, drawings, manuals and project records.
• Register, distribute, archive and update electronic and hard-copy documents, ensuring that drawings, P&IDs, O&M manuals and as-built records are current and properly version-controlled.
• Maintain document registers, track review and approval workflows, and coordinate with engineers, contractors and consultants to ensure documentation meets requirements.
• Assist with purchase orders and routine procurement requests, obtain supplier quotations, prepare basic comparisons and follow up on delivery schedules.
• Maintain supplier, purchasing and invoice records, update spare-parts and consumables inventories, and support procurement budget tracking.
• Provide filing, typing, report preparation, meeting-minutes and general administrative support to the engineering and maintenance teams.

Requirements
• Diploma in Business Administration, Supply Chain, Engineering or a related field.
• 2–4 years of administrative experience, including at least 2 years of document-control experience in an engineering, construction or facilities-management environment.
• Basic understanding of procurement processes, including purchase orders and quotation collection; advanced procurement or tendering experience is not required.
• Familiarity with technical documents and engineering drawings; experience with an EDMS such as SharePoint and established document-control procedures is preferred.
• Knowledge of ISO document-control principles is an advantage.
• Good written and spoken Mandarin and English; Cantonese is an advantage. Proficiency in MS Office, strong organisation skills, attention to detail and the ability to work independently are required.

主要職責
• 建立及維護廠房技術文件、圖紙、手冊及項目記錄的文件控制系統。
• 及時登記、分發、歸檔及更新電子和紙本文件，並確保圖紙、P&ID、O&M 手冊及竣工文件版本準確。
• 維護文件清單，跟進審閱及審批流程，並與工程師、承包商及顧問協調，確保文件符合要求。
• 協助發出採購訂單及處理一般採購申請；向供應商索取報價、編制基本報價比較及跟進交付進度。
• 維護供應商資料、採購及發票記錄，更新備件和消耗品庫存清單，並協助跟進採購預算。
• 為工程及維護團隊提供歸檔、打字、報告編制、會議記錄、往來文件及一般辦公室協調支援。

任職要求
• 持有工商管理、供應鏈、工程或相關學科文憑。
• 具 2–4 年行政工作經驗，其中至少 2 年在工程、建築或設施管理環境從事文件控制。
• 了解基本採購流程，如發出採購訂單及索取報價；不要求具備高級採購或招標經驗。
• 熟悉技術文件及工程圖紙者優先；具 EDMS（如 SharePoint）及文件控制程序經驗者優先。
• 熟悉 ISO 文件控制原則者優先；具良好普通話及英語書寫和口語能力，懂廣東話者優先。
• 熟悉 MS Office（Word、Excel、Outlook），具組織能力、注重細節並能獨立工作。