Job Description


Job Purpose:
Responsible for assisting our Project Managers in organizing our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in project meetings, and ensuring that project deadlines are met in a timely manner, also ensuring the project is within budget and deliverable is in good quality. He/She is required to work on tight deadlines, be competent in using Microsoft Office applications such as Project, Word and Excel, and have exceptional verbal, written, and presentation skills.


Key Responsibilities


Daily Operations
• Ensure that deliverables are completed on time, within budget and good quality.
• Organize and facilitate meetings where appropriate and distribute minutes to all project team members, document and follow up on important actions and decisions from meetings.
• Ensure projects adhere to IT project policy and procedure and all documentation is maintained appropriately for each project.
• Assess project risks and issues and providing solutions where applicable.
• Undertake project tasks as required and provide administrative support as needed.
• Support business teams to realize how changes will affect them, manage people to deliver change management activities and ensure projects remain in scope.
• Work with stakeholders and project teams to understand the requirements and context for solutions, provide a variety of materials to support project delivery.
• Organize and manage communication and engagement with the project team and other stakeholders to ensure information is shared, utilized and documented effectively.
• Create and maintain effective working relationships and demonstrate awareness of potential opportunities for activities which may strengthen relationships.
• Excellent writing skills and ability to review and maintain all documents for grammar, content and style of writing.
• Ability to document business processes and write detailed functional requirements.
• Ability to work under tight timeframes.
• Ability to explain technical terminology in simple language.
• Ability to work effectively both independently and as part of a team.


Competencies and Requirements:


Experience: Minimum 3+ years working in an IT related position.
Education: Diploma or degree in Information Technology field
Language Ability: Multilingual English/Mandarin/Cantonese preferred.