Position Summary
Primary function of Senior Officer is to administer, secure and optimize the use of the Procurement system to achieve maximum performance within the department and by with various business units. This includes communicating requirements between various department (Finance, IS&T and all other departments) to ensure a smooth procurement process through the systems. The Procurement Material Specialist will assist in overseeing the control and maintenance of system master data, access rights and tables, and also act as the primary gatekeeper of the Material Master Data enforcing Data Governance rules and standards are followed ensuring data integrity is maintained. Responsible for Material Master Data creation, update, attachment upload and other maintenance activities.

Primary Responsibility
- Develop, lead and co-ordinate workflow for item master management in Procurement systems and maintain data integrity of RedRock/ SAP item master.
-Liaise between user departments including Finance , F&B and Administration departments on areas of shared or dependent responsibility, including alignment to financial structures, LOA, consistent measures and item definitions/ attributes.
-Regular review user systems access rights and work with IS&T to maintain rigorously with "as required" only rights as standard.
-Generate SAP reports and provide logical support for procurement team. Assist in problem solving and provide knowledge transfer to team in any system-related questions.
-Provide training to users to ensure they can utilize the benefit of the system to generate require reports for individual Business Units.
-Provide system training to new Procurement staff. Develop, update and maintain user guides, operational flow diagrams and SOP on Procurement system operation and usage.
-Co-ordination with IS&T on system related issues/ bugs fixes and log those issues to Service Desk for follow up.
-Co-ordination with IS&T on system enhancements and provide functional specifications and requirements.
-Perform QA testing and conduct UAT for all system fixes and enhancement prior to Go-live.
-Assist in new item levels creation. Maintain buyer to trade, trade to GL mapping, PR and PO approval LOA update in system.
-Assist in Purchasing document deletion and PR cancellation per request.
-Ensure maximum alignment between Red Rock &SAP where possible and work with IS&T on any interface issues.
-Maintain Procurement SharePoint.
-Perform the Material Management tasks; verify and maintain Material Master data integrity in RedRock / SAP.
-Liaise with Finance and Warehouse to ensure Material Master data are created under the correct GL account and Inventory category.
-Work closely with buyers to ensure compliance with the data Governance rules and quality standards.
-Additional responsibilities not limited to the above list.

Requirements
Required:
-Degree in Computer Science, Information Systems or other related fields, or 5 years equivalent experience required.
-Minimum 4-6 years demonstrated experience and knowledge in business process and application of procurement technologies such as SAP, Oracle or RedRock required.
-Proficient with Finance, Microsoft Excel (VBA), SQL structure query language.
-Knowledgeable in general procurement-related activities or experience in working in a procurement environment.
-Ability to interface and develop strong relationships with internal and external stakeholders, an to positively influence outcomes with end-users that may be rquired to deal with change.
-Strong business process and analytical/problem solving skills to troubleshoot system issues and bring them to successful resolution.
-Practical experience in writing reports/ presentations and technical documentation.
-Advanced proficiency in Microsoft Office Suites.
-Effective communication skills (written and oral English and Chinese).
-Strong customer service ethic.
-Strong business analytical and problem solving skills.
-Adaptable and committed to change programs.
-Ability to communicate and present system flow and ideas in business friendly languages.
-Ability to effectively prioritize and multi task in a fast pace environment.
-Ability to work independently under limited supervision.
-Willingness to work overtime when required.

Preferred:
-Minimum 4-year management experience in Hospitality or related industry preferred.
-Experience working with vendors in implementing Supplier Collaboration solutions (EDI, portals, etc).
-Experience and proven technical proficiency with analytic/ administration tools such as e-RFx Solutions, Contracts and Document Management Systems, Supplier Management, Spend Visibility Solutions and Procure-to Pay and other applications that support procurement systems.
-Experience developing training content and materials to educate user in procurement process and use of applications.
-Previous user support experience preferred.