Position Summary

As the Officer - Administration of IS&T, the position provides secretarial and administration service to the Senior Vice President of IS&T, supports SVP in office management of IS&T.

Primary Responsibility

Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals
Composes, types, and distributes meeting notes, routine correspondence, and reports. Make copies of correspondence and other printed material
Maintains scheduling and event calendars. Coordinate conferences and meetings
Arranges conferences, meetings, and travel reservations for office personnel
Prepare and follow up meeting minutes
Sets up and maintain paper and electronic filing systems for records, correspondence, and other material.
Supports SVP and the team to conduct searches to find needed information
Operates electronic mail systems and coordinate the flow of information both internally and with other organizations.
Supports SVP in office management of IS&T including order and dispense supplies
Operates office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
Supports SVP and Department to handle important and confidential official matters
Performs other functions as and when required by the management

Requirements

Degree in Business Administration/ Communications/ Information Technology is preferred
3-5 years of experience in office administration/secretarial role is preferred
Strong interpersonal and communication skills with pleasant and out-going personality
Ability to work independently
Ability to handle multiple priorities and projects
Ability to maintain confidentiality